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Special Events Coordinator

Position Description:
Under the direction of the Director of Special Events, the Special Events Coordinator
is responsible for supporting the planning, management and implementation of the Home for Little Wanderers special events including fundraising events, cultivation events, in-kind gift drives, public relations events and all third-party events that support charitable purposes of the Home.
General Event Support
Participate in the planning, management and implementation of all The Home for Little Wanderers special events in coordination with the Director of Special Events and the Development team
Organize and implement all mailings associated with inviting, soliciting and thanking event participants and sponsors
Work with the Development team to ensure sponsors provide required materials leading up the events, including ad materials, sponsorship forms, and attendee lists.
Enter all participant information into event tracking software.
Assist the Volunteer Manager with planning as needed including, but not limited to, organizing volunteer groups, coordinating with program and facilities staff, ordering supplies and on-site support the day of events.
Work with the Communications Manager on marketing special events, including posting on the Home's website and social media and in newsletters
In-Kind Giving
Responsible for receiving and distributing all in-kind donations.
Manage all in-kind drives at The Home, including coat drives, backpack drives, Thanksgiving food drives, and Big Wishes holiday gift drives.
Manage the process of working with programs during Big Wishes, ensuring they obtain and post client wish lists and field questions from donors about wishes posted. Manage the back end of the Big Wishes web site.
Work with the Volunteer Manager to support the Big Wishes efforts to gather and distribute thousands of gifts annually through the Toy Room.
Third Party Events
Oversee all third party events for The Home.
Represent The Home as needed on committees of outside groups sponsoring such events, support efforts and attend the events as necessary.
Act as a point of contact for all individuals and corporations that sponsor events.
Coordinate Marathon fundraising and team management efforts
Cultivation Events
Responsible for special projects involving community outreach and donor cultivation
Technology
Enter and track special event data in Raiser's Edge database, and report on results.
Manage special event websites including, but not limited to; Bidpal, First Giving, and the Big Wishes Gift Drive
Work with Development Database Manager to research new event modules and software to ensure the agency is using the most effective software
Perform other related duties as assigned
Education and Experience:
Bachelor's degree required
Two to three years event experience preferred
Client service and relationship management experience
Exceptional communications (verbal and written), interpersonal and organizational skills
Proficiency with word processing, spreadsheets, and development software such as Raiser's Edge and Bid Pal
Ability to work closely with others and remain flexible to changing needs
Some evening and weekend hours required to meet deadline and for specific events
Some local travel: car required
Physical Requirements:
Standard Office setting. Ability to communicate effectively both verbally and in writing. May spend extended period on the telephone, at the computer terminal or operating other office machines, requiring eye-hand coordination and finger dexterity. Some travel throughout Massachusetts should be expected.
Supervision
Provide direction to volunteers at special events
The above is intended to describe the general content and requirements of work being performed by people assigned to this classification. It is not intended to be an exhaustive statement of all duties, responsibilities, or skills required of personnel so classified.
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10 Guest Street, Boston, MA 02135 888-Home-321 or 617-267-3700 Fax: 617-267-8142
The Home for Little Wanderers is registered as a 501(c)3 non-profit organization. Contributions to The Home are tax-deductible to the extent permitted by law.



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